Power & Distribution
Circuits, amperage, dedicated feeds, tie-ins, generator or shore power, and who pulls the permits. These are the questions that decide whether the stage stays lit.
Resources · James Media Group
The Advance Is Where A Show Is Won Or Lost, Long Before Doors.
The Event AV Advance Checklist.
The questions to lock with any venue's AV team before your event: the ones that quietly cost conferences thousands when missed. Power, audio, RF, lighting, video, streaming, comms, rigging, and logistics, in one vetted advance checklist. Free to download.
The same advance JMG runs before a mission-critical show, written down so you can walk any venue with it.
01 / What's Inside
01
02
03
04
05
06
07
08
09
Every Question Worth Asking, Before You Sign.
A multi-page checklist organized by discipline. Quote-critical items and anything that belongs in writing are flagged, so nothing rides on a verbal maybe.
Audio & PA
House system access, patch points, mix position, coverage, and what the venue actually owns versus what you have to bring or rent.
RF Coordination
Wireless mic and IEM frequencies, in-house RF, neighboring events, and coordination, so nothing drops the moment the room fills.
Lighting
House rig, control access, stage wash, ambient levels, and dimmer or house-light control. A camera exposes to every one of them.
Video & Screens
Projection, LED walls, in-house displays, signal formats, and confidence monitors, plus who owns the switch to them.
Network & Streaming
A live stream depends on hardline versus shared Wi-Fi, dedicated bandwidth, upload headroom, and a backup path.
Comms
Intercom, coordination with house staff, and the channels that keep stage, front-of-house, and control talking during the show.
Rigging & Points
Rigging points, weight limits, ground-supported truss rules, and venue sign-off, all confirmed before anything gets flown.
Production Logistics
Load-in windows, dock and freight access, storage, crew rules, union requirements, and strike. The schedule and access that make it all possible.
$ Quote-Critical items that change the number. Confirm before you price.
W In Writing items that belong on paper, not in a hallway conversation.
02 / The Download
Send It To Me. Free.
Enter your email and the checklist is yours. A copy also lands in your inbox, so it's there the next time you walk a venue.
- Organized by discipline, power through logistics.
- Quote-critical and in-writing items flagged.
- Built for hotels, convention centers, and any event venue.
- No sales call required to use it.
03 / Who It's For
01
02
03
Written For Whoever Owns The Room
If a date can't move and there's a stage, a stream, or a full house riding on it, the advance is your first line of defense. This checklist is the version a broadcast engineer would run, handed to you.
Corporate & Conference Planners
Running a conference, gala, product launch, or town hall in a hotel or convention venue, and answering for how it goes.
In-House Event Teams
University, government, healthcare, or nonprofit staff coordinating a high-stakes event with an outside venue's AV crew.
Anyone Advancing A Venue
If you're about to walk a ballroom, a hall, or a convention floor and confirm what the room can and can't do, this is your script.
04 / Free Tools
Twelve Calculators From The Engineer's Bench
The math behind every system we design: speaker impedance loads, amplifier-to-speaker power matching, dBu and dBV conversion, SPL addition and inverse-square loss, delay-time alignment, cable resistance and voltage drop, axial room modes, and RT60 reverberation time. Free, no email required, formulas verified against standard audio and acoustics references.
Ready To Talk About A Real Show?
The checklist is a start. When the stakes are high enough that a checklist isn't enough, one 30-year specialist can own the advance, the engineering, and the show-day for you.